Risk Management

On Line Risk Assessment

The Clerk of Flagg Parish Council undertakes regular, systematic general examinations of working conditions, workplace activities and environmental factors to enable potential and inherent risks in the Parish Council’s activities to be identified and assessed. Parish Councillors can review this risk assessment at anytime and contact the Clerk for it to be updated online.

Flagg Parish Council is committed to take all practical and necessary steps to reduce or eliminate such risks.

    Risk Assessment Register

This has been published to enable Flagg Parish Council to assess the risks that it faces and to satisfy itself that it has taken adequate steps to minimise them:

Physical Equipment, Open Spaces & Parish Managed Areas

ITEM

RISK PROBABILITY

RISK CONTROL

DATE REVIEWED

Village Bus waiting area Low Insurance, including Public Liability Cover, arranged by District Council. May 2018
Bus Shelter Low Covered by Parish Council insurance, maintained by Parish Council. May 2018
Redundant Waste recycling area Low Covered by Parish Council insurance, maintained by Parish Council. March 2018
Village Seat  Low Maintained, insured and repaired by Parish Council. May 2017
Village Waste Bins Low Maintained and insured by District Council. May 2017
Village Sign Low Insured and maintained by the Parish Council May 2017
Parish Notice Board Low Visual inspection by Clerk who would report any defects. Repaired by local resident Ongoing repairs. Will be reassessed when these are complete
Computer equipment & Printer Low Covered by Parish Council insurance, held at the private home of the Clerk. May 2017
Telephone kiosk Low Insured and maintained by the Parish Council May 2017
Defibrillator Low Insured and maintained by the Parish Council Nov 2017
Defibrillator Enclosure Low Insured and maintained by the Parish Council March 2018
Trees Low Checked on a regular basis by residents. Ongoing
Loss of money or goods caused by theft by employee – i.e. fraud or dishonesty Low Fidelity Guarantee provided by Parish Council insurance policy covers any Councillor and the Clerk up to £250k.

Cheques require two signatories

May 2018
Street lights owned by Council Low Covered by Parish Council insurance policy.

 

May 2017

Maintenance

undertaken

when a fault is reported

Parish Cameras for update of website and reporting road defects Low Stored at Councillors, Clerks or residents homes. May 2017

 

 

Financial & Management

Non-negotiable Money, Uncrossed Cheques & Cash held at Clerk’s home Low

 

Covered by Parish Council insurance policy May 2017
Employers Liability Low Covered by Parish Council insurance policy May 2017
Personal Accident to Councillors, Clerk, employees or voluntary workers Low Covered by Parish Council insurance policy May 2017
Libel and Slander Low Covered by Parish Council insurance policy up to £250k May 2017
Legal Expenses Low Covered by Parish Council insurance policy May 2017
Legal Documents Low Kept in safe place at Clerk’s home May 2017
Electronic Records Low Back up hard-drive  to memory stick and other computers updated monthly and stored separately in Clerk’s home May 2017