On Line Risk Assessment
The Clerk of Flagg Parish Council undertakes regular, systematic general examinations of working conditions, workplace activities and environmental factors to enable potential and inherent risks in the Parish Council’s activities to be identified and assessed. Parish Councillors can review this risk assessment at anytime and contact the Clerk for it to be updated online.
Flagg Parish Council is committed to take all practical and necessary steps to reduce or eliminate such risks.
This has been published to enable Flagg Parish Council to assess the risks that it faces and to satisfy itself that it has taken adequate steps to minimise them:
| Flagg Parish Council : Risk Assessment Register | |||
| Item | Risk Probability | Risk Control | Date Reviewed/Comments |
| Car Park including signage, money donations box and padlock | Low | Annual condition inspection. Insurance cover in place with Zurich.. | 18/5/2024 |
| Village Seat | Low | Annual inspection. Insurance cover in place with Zurich. | April 2024 – inspected and maintenance required including repair/revarnish. Resident Steve Trowbridge to action. PC to monitor progress |
| Parish Council Noticeboard | Low | Annual condition and security inspection. Insurance cover in place with Zurich. | 18/5/2024 |
| Former telephone kiosk repurposed as defibrillator housing | Low | Annual condition inspection. Insurance cover in place with Zurich. | 18/5/2024 |
| Defibrillator and Enclosure | Low | Annual condition inspection. Insurance cover in place with Zurich. | May 2024: battery and pads replaced. General check-over. Resident Stephen Trowbridge has assumed responsibility for maintenance. |
| Two digital cameras with accessories | Low | Held by Councillor Capper. No longer in use. Insurance cover in place with Zurich. | 18/5/2024 |
| 5 x speed awareness road signs | Low | Annual condition and security inspections. Insurance cover in place with Zurich. | 18/5/2024 |
| Year 2000 marker stone and sun dial | Low | Annual condition inspection. Insurance cover in place with Zurich. | May 2024 |
| Financial and Management | |||
| Loss of money or goods caused by theft by employee – i.e. fraud/dishonesty | Low | Two from three bank authorised signatories required to sign cheques. Insurance cover in place with Zurich. | Reviewed April/May 2024, including NatWest, and Zurich renewal due June 2024. |
| Cash held by chair | Low | Held on trust and recorded by clerk in accounting records. | May 2024 – current cash holding less than £4 (excluding car park donations currently in donations box). |
| Public liability, Employer’s liability, Libel and Slander, Money, Fidelity Guarantee (fraud or dishonesty by employee), Personal Accident & Legal Expenses | Low | Insurance cover in place with Zurich. Public liability £12m, Employer’s Liability £10m), (Contents cover £12k – review), Libel and Slander £250k, Fidelity Guarantee £250k, Personal accident £500k any one person & £2m any one incident. Legal expenses £250k. Non-negotiable money £250k, Loss of Money up to £250k depending on circumstances. | Reviewed May 2024. Renewal due June 2024 |
| Legal documents | Low | All PC documents held by chair/clerk. Insurance cover in place with Zurich under contents. | Renewal due June 2024 |
| Electronic records | Low | Electronic records held by chair/clerk. Insurance cover in place with Zurich under contents. | May 2024 – chair backs-up data to secure Google Cloud storage |
Flagg PC Risk Assessment Register May 2024